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Critical importance of e-mail
security
At least 60% of vital corporate data now resides in
e-mail. Most companies’ e-mail filing systems scatter
messages throughout the organization. This leaves sensitive
and important communications at risk for accidental
deletion, arbitrary encryption and improper forwarding.
In addition, it leaves the company vulnerable in the
case of an audit, regulatory requests or litigation
discovery.
In fact, since 2003, three of four businesses have been
required to retrieve e-mail in response to a formal
legal or HR request. The cost of meeting such a request
can be staggering in terms of manpower and time required.
Proactive preparation is the key to reducing the business
impact of such requests.
There is an even greater business advantage to protecting
the “corporate intellect.” The ability to
capture, store and search e-mail with ease provides
added protection when employee turnover occurs, helps
deliver better customer service and generates stronger
awareness of key business data being transacted over
e-mail.
What is it for?
Companies and organizations of all types are being mandated to meet the new requirements for email driven by:
The world has grown accustomed to the ability to simply search or "Google" information quickly. Speargun Vault provides a simple and secure search engine that can quickly retrieve any email or attachment across the entire organization in seconds.
Automatic, secure archival and
retrieval of e-mail
Speargun Vault is a centralized repository that automatically
indexes, secures, compresses, archives and maintains
e-mail, enabling secure storage and effortless retrieval.
Through its advanced business intelligence capabilities,
Speargun Vault collects disparate e-mails from sources
throughout the enterprise, then automatically categorizes,
prioritizes, compresses and indexes all e-mails and
their attachments. Using Speargun Vault, companies gain
rapid and flexible access to the valuable “corporate
intellect” stored in e-mail.
A complete solution
Quickly access vital information
In the case of audit or formal request, Speargun Vault
rapidly retrieves e-mail, saving companies valuable
time and resources that would be spent searching for,
and perhaps not finding, critical information requested.
Because the solution centralizes storage of e-mail from
disparate sources, companies can quickly access team
communications and documents to locate specific attachments
or monitor team progress. This natural progression in
information management is particularly important since
e-mail has surpassed file servers as the repository
for the greatest quantity of corporate information.
Control access to e-mail
Through Speargun Vault’s tiered permission security
system, corporations can control employees’ level
of access to corporate communications. For example,
the highest-level executives can be assigned company-wide,
cross-discipline visibility of all messages, whereas
department managers may only have access to communications
involving direct reports.
Designed for efficiency
Speargun Vault retrieves all e-mails and attachments
using a web-based search interface. Search criteria
can be by word, phrase or date. Threaded links provide
a view of replies or discussions, grouped together in
order of occurrence. Advanced searches are possible
by date range, by sender/receiver and by BCC recipients.
Speargun Vault provides a complete history of both online
and offline e-mails.
Key features and benefits
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Protects against loss of intellectual
property, disclosure of confidential documents, and
critical information to support audits, discovery, regulatory
requests or internal investigations |
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